LAIFAPPE | MINING PPE RFQ AND SAMPLE REVIEW WORKSHEET
Revision: 2026-09-22
Guide: https://www.laifappe.com/solutions/ppe-safety-equipment-for-mining-quarrying
Quote: https://www.laifappe.com/quote

Save or copy this form. Repeat section B for every PPE line item.
Blank fields are not confirmations of product suitability, stock or compliance.
This worksheet supports procurement; it does not replace the mine's assessment,
exposure programme, emergency plan or model-specific instructions.

A. SITE AND ORDER BRIEF — BUYER TO COMPLETE
Company / contact:
Enquiry reference / date:
Destination country / delivery location:
Mine type (surface / underground / quarry / processing; coal / metal / nonmetal):
Work areas / roles / operating tasks:
Hazards and exposure results relevant to the PPE specification:
Applicable jurisdiction / site rules / required standard editions:
Site reviewer and approval responsibility:
Required arrival date / shipment splits:
Document deadline / sample decision date:

B. PPE LINE ITEM — REPEAT AS NEEDED
Line number / product category:
Buyer-required features and limitations:
Proposed manufacturer / model / replacement SKU:
Quantity / unit:
Size-by-size quantity breakdown:
Spare and replacement quantity (avoid counting twice):
Required standard / edition / performance marking:
Existing equipment that must remain compatible:
Required model documents and label photos:
Required sample quantities and sizes:
Branding location / method (subject to model instructions):
Packaging / unit and carton identification:

C. SPECIALIST SYSTEM INTERFACES — SEPARATE PROCUREMENT
The items below are not confirmed LAIFAPPE supply items or routine PPE bundles.
Record the responsible specialist provider and mine reviewer for each.

Cap lamp / charger / helmet mount / cable and battery interfaces:
Gas detection / atmospheric monitoring / calibration arrangements:
Escape respirator or self-rescuer / access / training / inspection:
Communications / tracking / radio and hearing-protection interface:
Vehicle proximity systems / traffic controls:
Refuge / rescue / ventilation / other engineered systems:
Applicable equipment approval or permissibility to verify:
Responsible provider / mine reviewer:

D. DOCUMENT REGISTER — COMPLETE FOR EACH EXACT MODEL
Document or photo requested:
Received filename / reference / date / issuer:
Model and marking match checked by:
Approval verified with issuing body where applicable:
Instructions and use limitations reviewed:
Status (pending / accepted / rejected):
Missing evidence / action owner / due date:

E. CONTROLLED SAMPLE REVIEW — SITE TO DEFINE AND APPROVE
Sample model / size / batch or other identifier:
Review conditions / role / reviewer / date:
Fit, retention, movement, grip and dexterity observations:
Helmet / lamp / eyewear / hearing / respirator interference checks:
Visibility, communication and access to emergency equipment checks:
Required model-specific performance evidence reviewed:
Acceptance criteria / observations / decision:
Approved configuration and permitted substitutions:
Cleaning, inspection, rejection and replacement instructions:
Do not expose a wearer to uncontrolled hazards to test a product. Sample fit
checks do not replace certification, exposure assessment or required fit testing.

F. SUPPLIER CONFIRMATION — LEAVE BLANK UNTIL QUOTED
Confirmed manufacturer / model / size availability:
Confirmed quantity / unit / MOQ:
Currency / unit price / quotation validity:
Sample price / sample dispatch estimate:
Production lead time and event that starts it:
Dispatch date / transport estimate / delivery terms:
Freight / duties / taxes and exclusions:
Documents available / documents unavailable or pending:
Packaging, marking and branding agreement:
Replacement SKU and repeat-order arrangements:
Supplier name / reference / confirmation date:

G. BUYER RELEASE
Outstanding document or compatibility issues:
Sample approval reference:
Approved quantities / sizes / models:
Authorised purchaser / site reviewer / release date:

Important distinctions:
- Bump caps do not replace safety helmets for falling-object protection.
- A helmet lamp mount is not lamp approval or assembled-system certification.
- Antistatic footwear is not electrical insulating footwear.
- Routine dust respirators do not replace mine-specific escape equipment.
- Equipment requirements depend on the mine, task and jurisdiction.